Stotesbury Regatta Information

Team & Parent Communications Prior to and During Stotesbury

It will be critical for us to be able to communicate during Stotesbury. We have established a Remind titled Stotesbury 2024 Riverside Crew for communication. Please Text 81010 with @h2d32a or join the class using this link.

Team Dinner(s)

Thursday and Friday night dinners include athletes, chaperones, volunteers, and coaches. Guests and Non-volunteer parents are welcome to join for an additional charge of $20 per person per evening. Please use the stated payment method and select Team Dinner and add the number of guests for each evening. This payment is due by May 8th.

Transportation

We will have bus transportation to and from the regatta for rowers and coxswains. No rowers or coxswains will be allowed to drive to or from the regatta in a car driven by anyone other than their own parents.

Family members may ride the team bus to Philadelphia from RVHS, space permitting, for a fee of $30 to be paid through the payment link. The bus boards at 9:15 AM and leaves at 9:30 AM sharp on Thursday, May 16, 2023.

*Rowers & Coxswains are welcome to make the return trip to Leesburg with their parents ONLY after being released by their COACH (shell/gear loaded for the return to Leesburg) AND checking out in person with their CHAPERONE. If you know in advance that you would like your athlete to return with a parent, please send email to  Kristy Balwinski  before May 15. Rowers/coxswains must pay in full regardless of their return plans.

Meals

• Rowers/Coxswains should bring a bag lunch for Thursday’s bus ride. Thursday snacks and dinner will be provided.
• Friday breakfast, lunch and dinner will provided.
• Saturday breakfast and lunch will be provided. Saturday dinner, if necessary, will be provided.
• Bulk water will be available at the food tent so rowers and spectators should bring reusable water bottles.

Luggage & Thursday Dress

Rower’s/Coxswain’s must bring their luggage to school Thursday morning when boarding the bus at 9:30 AM. Rowers will NOT have access to luggage until check-in at the hotel (after rowing). Everyone should board the bus dressed to row and should wear their blue team shirt, with crew bag as needed. Bus will go directly to water for unloading, rigging and a practice row in Philadelphia.

Notifying the School About May 16 & 17 Absences

• Parents must call or email (703-554-8902 or rvhattendance@lcps.org) the attendance line at RVHS to report the absence of their athlete from school for May 16 & 17.
• Rowers should give all teachers advance notice regarding their absence from school on May 16th (full day) and May 17th (full day) for the Stotesbury Cup Regatta.

Notifying the School About May 16 & 17 Absences

• Parents must call or email (703-554-8902 or rvhattendance@lcps.org) the attendance line at RVHS to report the absence of their athlete from school for May 16 & 17.
• Rowers should give all teachers advance notice regarding their absence from school on May 16th (full day) and May 17th (full day) for the Stotesbury Cup Regatta. 

What to Pack

Please see packing list. 

Spending Money

Stotes “Competitor” Shirts are available for online pre-order until May 13 at 5:00pm. Pre-ordered shirts will be available for pick up at the N&D Main Merchandise tent located in the Grand Stand area Regatta weekend.  Other shirts and memorabilia will be available during the weekend at the many vendors set up at the Stotesbury Vendor Village. 

Volunteers Needed

It isn’t a crew event if we don’t ask for volunteers. If you are interested in volunteering, please reach out to Kristy Balwinski.

Tentative Itinerary

• Event: Stotesbury Cup Regatta
• Dates: May 16-18, 2024
• Location: Philadelphia, PA
• Transportation: Provided by one commercial coach from Reston Limousine, 45685 Elmwood Ct., Sterling, VA 20166, 703-478-0500
• Athlete/Coach Lodging: Fairfield Inn Philadelphia Airport, 8800 Bartram Ave., Philadelphia, PA 19153

Thursday, May 16, 2024

• 9:15 AM All Rowers/Coxswains/Chaperones board bus at RVHS to ensure on time departure
• 9:30 AM  Depart from RVHS (wear blue team shirts/dress to practice)
• 12 noon Arrive at racing site for practice
• 5:00 PM dinner at team tent
• 6:00 PM Arrive Fairfield Inn Philadelphia Airport. Reside two nights
• 9:00 PM All Athletes in assigned rooms

Friday, May 17, 2024

• TBD (Early Morning/Based on Race Schedule) Depart Fairfield Inn Philadelphia Airport for racing site. Bring all race gear as you won’t return to the hotel until the evening
• 8 AM-6 PM Stotesbury Cup Regatta, Schuylkill River. RVHS Crew Board will provide food at the regatta site
  • 5 PM dinner at team tent
  • 6 PM Arrive Fairfield Inn Philadelphia Airport. Reside two nights
  • 9 PM All Athletes in assigned rooms

Saturday, May 18, 2024

• TBD (Early Morning/Based on Race Schedule) Depart Fairfield Inn Philadelphia Airport for racing site. Bring all luggage as we will NOTreturn to the hotel
• 8 AM Stotesbury Regatta races, Schuylkill River. RVHS Crew Board will provide food at the regatta site
• TBD Depart Stotesbury Cup Regatta for RVHS.
• TBD Arrive RVHS. Parent pick-up

Race Schedule